AI Pilot Lab

Equip your team to discover, spec, and de‑risk a credible AI pilot — in just one day.

Most AI pilots stall because they’re not designed for daily use or governance. Between delivery pressure and tool overload, internal innovation slips.

In one focused day, we teach a repeatable framework, co‑design a pilot that stands up to leadership and risk, and leave you with a plan you can act on this quarter.

Who it’s for

Professional & creative services firms (50–500 employees) that want meaningful AI progress without weeks of consulting.

The Problem

• Your team knows AI could save hours every week — but no one has time to figure out where to start.

• Courses are generic; you’re not quite ready to partner with a consultant; your own experimentation feels chaotic.

• Pilots fail in the hand‑off: no adoption plan, no return on investment, no governance.

The Solution

Internal AI Pilot Lab™ is a one‑day, hands‑on workshop. We show your team how we do it, then we do it with you, designing one credible pilot and a lightweight, vendor‑neutral plan to move next.

By the end of the day you’ll have:

• A shared language for internal AI innovation

• A prioritised list of automation opportunities

• One pilot specification with a defined validation plan, scoped and ready to build/test

• The toolkit to keep doing it yourselves (templates, checklists, examples)

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Common pilot patterns: Proposal Co‑Pilot, Audit‑Prep Assistant, Brief & Pricing Assistant, Knowledge Retrieval Assistant.

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The 3‑step framework you’ll learn

1. Discovery — Spot high‑value opportunities across the business fast; avoid common failure patterns.

2. Scoping & Specification — Turn a top idea into a one‑page specification tied to workflow success measures.

3. Delivery Readiness — Agree the build and validation plan (technology stack options, governance, evaluation protocol).

What you leave with (deliverables)

• AI innovation opportunity backlog

• Pilot Canvas — scope, users, workflow, risks and mitigations, human-in-the-loop checkpoints

• Return on investment snapshot — baselines, impact assumptions, simple payback

• Build and validation plan — architecture sketch, technology stack options, integration points, acceptance tests, evaluation protocol, adoption plan

• Governance Guardrails (Lite) — data flow sketch, access/exports, audit notes

• 90‑Day Action Plan — quick wins, experiments, owners, decision gates

• Decision Pack (3–5 slides) — board and risk‑ready summary

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These artefacts are the typically what your leadership and risk teams need to green‑light a pilot investment and move to build/test with confidence.

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How the day runs

Week Before (~1 hour)

• Provide consent to record & NDA agreed

• Onboarding questionnaire

• 2–3 workflow artifacts (screens, examples, volumes)

• Confirm primary workflow and attendees (e.g. executive sponsor, workflow owner, subject matter expert; risk/compliance and technology team optional drop-in)

Workshop day (in person or remote)

• Create the build and validation plan | Pilot Canvas draft; Build and validation plan outline | | 16:15–17:00 | Wrap | Define Roadmap, owners, next steps | 90‑Day action plan draft, owners, decision gates |

After (within 5 business days)

We deliver the Decision Pack, Pilot Canvas, ROI Snapshot, Governance Guardrails, and 90‑Day Plan, then host a 60‑minute leadership playback. Includes a 10‑day support window for questions and answers and one asynchronous review of your internal deck/vendor brief. Typical next steps: Pilot build or wider Discovery sprint.

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Recent pilot results:

53% faster audit prep for an accountancy firm; 70% faster creative concepts for a marketing agency.

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What’s included

Toolkit included: Discovery templates, One‑Page Spec, return on investment calculator, governance checklist, architecture cards & validation canvas, adoption starter kit — delivered in an easy-to-use online hub bespoke to your business.

Pricing (excluding VAT)

• On-site (UK & m/l EU) : £5,800 (travel/accom. at cost)

Team size: up to 8 core participants (unlimited on the playback).

Credit: 50% of the fee is credited toward any future engagement.

Payment: 100% upfront to secure the date.

Why this works

• Speed with substance: one day of your team’s time, outcomes your senior team can evaluate and you can take action on.

• Governance from day one: design for safety, auditability and client‑safe outputs.

• No vendor lock‑in: model and platform‑agnostic; take it forward with us or independently.

• Stakeholder‑ready: includes a board‑ready Decision Pack and risk‑ready governance note.

Next step

Book an Innovation Kickstart Call (30 mins) to confirm fit and secure a date.

— AI Pilot Lab™ is a New—Terrain service.

https://calendly.com/neil-new-terrain/30-strategy-call-clone